Irish Itinerary Rules & Regulations
Irish Itinerary Rules and Regulations
Below are the general rules for the Irish Itinerary. For more detailed regulations about dates and funding (which are updated each year) please contact EFACIS Coordinator Sven Kretzschmar.
Who can participate?
You have to be an official EFACIS Centre, which means that you have to form a group of 5 colleagues who are working on Irish Studies at your university or in your area. You can:
- form a regional centre with colleagues from universities nearby, or
- with colleagues from postcolonial/Cultural studies or other disciplines (the "colleagues” may also be MA or PhD students), or
- with enthusiasts in Irish literature and culture from beyond the university (this is warmly welcomed).
As long as you can find 5 people who will be happy to enroll as EFACIS members you will be regarded as an EFACIS centre. Most important for us is that you are a group who can provide an audience of many enthusiasts of Irish culture. More specifically, we aim to have between 50-100 people at a venue (you can also plan for someone to have a session with students, that can be arranged with the person in question.)
If you are unsure or have questions, please contact Sven Kretzschmar.
The Itinerary runs throughout the year. Due to the complexity of the scheme we ask you to get in contact with the EFACIS coordinator as soon as possible. If you don’t, we cannot guarantee that the tour will come to your centre.
The following structure summarises the Itinerary plan:
- Centres should discuss names of artists with nearby centres and contact their local circuit coordinator who will then contact the EFACIS Coordinator. Please contact the Coordinator at any time of the year but the sooner the better! If you wish to host an artist without the involvement of other centres, this can be arranged. Contact the EFACIS Coordinator for more details.
- The Coordinator will facilitate communication between the centre(s) and the artist to agree on a date and itinerary.
- When you want an artist for a certain day make sure you have taken into account your local holidays, national feastdays etc. as this may complicate things considerably.
- Each centre will create a poster for the event, using the template provided by the coordinator.
- Receipts are to be returned to the Coordinator promptly after the event.
What to pay?
The Irish Itinerary is built on the principle of solidarity. This means that there are different kinds of contributions, according to the financial ability of the participating centre.
- Centres are ALWAYS expected to pay the fee to the artist themselves; these are NOT paid back.
- Meals are NOT paid back either. The artists/writers get a per diem.
- Fees are usually 200 Euro per city visited.
- Centres pay upfront for (1) accommodation and (2) your leg of the circuit from your centre to the next. Upon receiving of the receipts these costs will be paid back to you.
- If you can NOT pay upfront for the tickets/accommodation inform the Coordinator well in advance.
Local coordinators of each circuit are as follows:
- Northern Circuit (Norway, Sweden, Finland, Denmark): Charles Armstrong (firstname.lastname@example.org)
- Germany & Netherlands Circuit: Katharina Rennhak (email@example.com)
- France & Belgium Circuit: Sven Kretzschmar (firstname.lastname@example.org)
- Central Europe Circuit: Ondrej Pilny (email@example.com)
- Italy Circuit: Loredana Salis and Chiara Sciarrino (firstname.lastname@example.org)
- Portugal Circuit: Filomena Louro (email@example.com)
- Spain Circuit: David Clark (firstname.lastname@example.org
Please take note that Culture Ireland also pays for:
- the hire of a piano or the booking of an extra seat or bag in the plane if necessary
- Fuel costs if you drive people in your own car (send us the bill with legible date etc.).
- Film fees are reimbursed so they may form a zero cost option. We will send the list of recommended films in due course. Yet the hire of a special space (like a cinema) will NOT be reimbursed so try to get this covered by your local cooperator / city / university / embassy. It is very important that you choose a cinema which is NOT on campus but in the city, to reach out to the wider community.
How to pay?
- Fees should be paid directly to the guests
After the guests are gone:
- Please send us the original receipts as soon as possible and keep the copies.
- Receipts can only be reimbursed if:
- Receipts or proof of payment in any language other than Irish or English are translated into English before being submitted.
- The date of receipt/proof of payment and amount being claimed is clearly visible or will be automatically rejected.
- Evidence must be a receipt or an invoice which states that payment has been made.
- When you send us the receipts please make it clear what it is.
All centres who participate in the Irish Itinerary will have to sign a contract so that everyone knows what is expected. This will allow EFACIS to have a clearer view of the accountancy. The Irish Itinerary accounts will be presented at the EFACIS board meeting and the AGM.
Practicalities of the hosting
- It is ESSENTIAL that you notify the local embassy of your events; they may offer some help AND as this is partly paid for by their government they are technically co-hosts.
- If possible pick a venue that is open to the general public, not just to academia.
- It is important that you use the posters we will send to you; using the offical logo of the sponsors, which highlights the continuity in the system.
- It is very important that you use the local media to advertise the event. The Irish Itinerary’s characteristic is its “uni-city”: the combination of acadelia and the general public.
- When the artists are with you please take some pictures and ask the audience for some brief (possibly colourful) reactions; it is important for Culture Ireland to see some of these comments on our website.
- Once you put the guest on his/her way we will be very glad to get the bills early.